EFFECTIVE TIME MANAGEMENT, REPORT WRITING AND PRESENTATION SKILLS

SYNOPSIS: As a manager or employee, Time is your most valuable asset. If you waste your time, you waste your life. If you want to increase your time effectiveness you will learn to prioritize tasks and activities, eliminate unnecessary activities, and manage personal and your professional time management skills efficiently.

This training will provide the participants the know – how on their personal goal-setting, focusing tasks on goal-related activities, time management skill activities, time management techniques, and applying time management skills to managing their time and their life.

Business reports are your company’s main tool to enable and support critical decision making. If you are proposing a course of action–either within your company or to a client–the report you write will be its best advocate.

It takes a lot of skill to communicate technical or commercial information efficiently and accurately. The report writing and presentation course has been designed specifically for people who are required to write business reports. It concentrates exclusively on the skills you need to make the writing process easier and the resulting document more effective.

COURSE OBJECTIVES

• the ability to write all kinds of reports in a globally recommended structured manner, in keeping with their organizational brand values
• tips to reports concise and easy to read
• understanding of the requisites of a good report as a formal and informal document
• make a good presentation of a report with logical sequencing of data
• understand the potential of a well-written report in the business world
• improve their planning, assertiveness, setting priorities, decision making, desk and paper management, and communication skills.
• will have the skills to manage their priorities and themselves to get things done on time;
• be assertive with colleagues and managers and learn how to say ‘no’; gain sufficient time to complete their most important tasks;
• learn to allocate time to each task in its order of priority; deal with interruptions and make effective decisions which affect your time positively.

COURSE CONTENT

Basics of Time Management

• The time management rule

Understanding what to work on

• Your organization or department strategy
• Linking your tasks to the strategy

Task prioritization

• Peak physiological performance and time
• Importance of breaks
• Pomodoro technique

Time management techniques

• Principles of time management

Time management best practices

• Managing the day
• Managing the unexpected
• Organizing your work area
• Managing your documents
• Working from home productively

Bringing it all together

• Addressing your ‘time-stealers’
• Re-planning your week

Introduction to Report Writing

• What is a Report?
• Definition & Features of a Report
• Elements of a Report
• Categories of Reports

Getting Started

• Preparation and Planning
• Know your Brief
• Report Objectives
• Importance of Conciseness
• Global Designs, Layouts and Templates

Structure of A Report

• Introduction
• Main Body
• Conclusion
• Recommendation
• Executive Summary
• Table of Contents

Report Writing Styles

• Know your Audience
• Information Relevance
• Succinct Report Writing
• Chronology of Facts
• Presentation of Findings
• Presenting a Conclusion
• Making Recommendations

Proofreading a Report

• Importance of a Draft Revision
• Steps to Revise & Edit a Report
• Guidelines, Schedules and Order of Information
• Accuracy of Information
• Formatting and Presentation

Report Writing | Tips and Examples

• Use a Neutral Tone
• Use the Correct Tense
• Grammar and Sentence Construction
• Good vs Bad Report
• Examples of Good Report Writing

TARGET AUDIENCE: All categories of managers and supervisors.