Tendering Procedures and Bid Evaluation

Tendering procedures and bid evaluation are the processes of soliciting, receiving, and assessing proposals from potential suppliers or contractors for a project or contract. The main objectives of these processes are to ensure transparency, fairness, and value for money in the procurement of goods, services, or works.

Some of the steps involved in tendering procedures and bid evaluation are:

• Preparation: This step involves defining the scope, specifications, and criteria of the project or contract, as well as the budget, timeline, and terms and conditions. This step also involves preparing the tender documents, such as the invitation to tender, the instructions to bidders, the evaluation criteria, and the contract form.
• Publication: This step involves advertising the tender opportunity to the public or a selected group of potential bidders, depending on the type and value of the project or contract. This step also involves providing the tender documents and any clarifications or amendments to the interested bidders.
• Submission: This step involves receiving the bids from the bidders by a specified deadline and in a specified format. This step also involves opening and registering the bids and checking their compliance and completeness.
• Evaluation: This step involves assessing the bids against the evaluation criteria and ranking them according to their technical and financial merits. This step also involves conducting any negotiations, due diligence, or verification of the bids as required.
• Award: This step involves selecting the best or most responsive bid and notifying the successful and unsuccessful bidders. This step also involves signing the contract with the selected bidder and initiating the performance and monitoring of the contract.