Time and Task Management

Course Overview: 

• Are you feeling overwhelmed, pressed for time, and you don’t know how you’ll squeeze another minute out of your day?  Are you ready to stop wasting time, to take back control of your time, to manage tasks and project and deliver more efficiently?  If so, then this course is for you.
• Being more effective and efficient at work increases your confidence and motivation to achieve continuously higher levels of success. Through learning to leverage your time and tasks to your advantage, you will achieve maximizing the results in the shortest amount of time, with a greater sense of achievement and satisfaction at work.

Learning Objectives

This training course will focus on concepts essential to effective time, task management and work planning, enabling you to manage yourself effectively within your own time constraints, be better organized and prioritize your work/life tasks, as well as the people you work with Manage different types of activities. Participants will learn among others, how to:

• Identify and create priorities to add more value
• Manage constraints that squeeze options
• Create to-do lists that actually work
• Experiment with time management strategies
• Get organized – for real this time!
• Remove "time sucks" that rob of productive time
• Create duration estimates that are realistic
• Understand self personality
• Manage interruption and procrastination, etc

INTRODUCTION: Real Life Experiences

Module 1:     Defining Time Management

• What is Time Management
• Time Management Statistics
• Importance of Time Management
• Uses of Time Management
• Advantages/ Benefits of Time Management
• Common time management pitfalls
• Roadblocks to time management
• Elements of Time Management
• Principles of Time management
• Tools for Time Management

 Module 2:     Task Management

• Defining Task Management
• Task vs. Project management
• Task management focus
• Project Management
• Task Management Tips and Techniques

o   Pareto Principle

o   The ABC 123 Method

o   The Kanban Method

o   The 4D Method

o   Pomodoro Method

 Module 3:      Time Management Styles

• Achievement Management
• Casual Management
• Crisis Management
• Precision Management
• Social Management

 Module 4:      Time Management Techniques

• Steps for Managing Your Time
• Goal Setting

o   Planning

o   Productivity Journal

• Schedule Management
• Prioritization

o   ABC Rank-Order Method

o   Pareto Principle

o   Important-versus-Urgent Method

o   Action-Priority Matrix

• Managing Interruptions
• Visualization/Assertiveness
• Real Life Experiences

 Module 5:      Personality Development

• Personality Styles and Behaviour
• Procrastination
• Delegation
• Stress and Time Management
• Biological Clocks
• Multitasking
• Crisis Management
• Real Life Experiences

 Module 6:      The WOT Meeting

• Meeting Management
• PAT Approach
• Technology and Time Management
• Real Life Experiences
• Wrapping Up-Words from the wise
• More Tips for Effective Time Management
• Assessment – Case Study

 Action Plan – Doing It Yourself